We are looking for an Office Manager. Please review the position specifics below and if you or someone you know would be a good fit, please send a resume to info@vicksburghistory.org.


Position Title:            Office Manager
Position Status:         Employee – Part-Time
Reports to:                 Board President

Position Summary:   The part-time paid position of office manager will be the voice of the Vicksburg Historical Society when greeting and welcoming visitors and taking phone calls.

Position Specifications

  • Responsible for greeting and welcoming visitors to the Vicksburg Historical Society Museum
  • Responsible for training Assistant Office Manager and/or volunteers
  • Responsible for answering the telephone, and returning phone calls
  • Responsible for answering questions of visitors and taking information and forwarding on to the appropriate person or board member
  • Responsible for receiving the mail, including membership checks, donation checks and memorial checks.  Recording such checks in Past Perfect program
  • Forwarding checks to the Treasurer and informing Treasurer they have been received and recorded
  • Confirm in Past Perfect addresses, names, etc. are correct
  • Responsible for generating “Thank You” letters from donors, memorials, memberships and any others as required
  • Responsible for ordering all office supplies, archival supplies, cleaning supplies, paper products, copy machine supplies
  • Responsible for opening and closing all buildings as allowed or required when working
  • Act as Docent in the Depot Museum, caboose and boxcar.  (Training required)
  • Responsible for cleaning and organizing supply cabinets and storage facilities in Depot
  • Responsible for maintaining correct order of all binders on the bookcases in the Depot
  • Responsible for cleaning and sanitizing of the Depot and other buildings as required
  • Participate in any training offered for position
  • Coordinate volunteer assignments and recruit for volunteers as needed
  • Other duties as assigned


  • This position is suitable for adults 18 years and older
  • Work experience of 2+ years in front line hospitality, retail, school classroom or administration is a plus
  • Applicants must be comfortable and confident working with the public
  • Ability to work independently and as part of a team
  • Possess strong verbal communication skills, including the ability to speak articulately to large groups
  • Ability to interact with a wide range of audiences including visitors to school age children and teachers
  • Computer skills essential
  • Ability to lift, carry, or otherwise move and position equipment weighing up to 30 pounds
  • Ability to present a professional, welcoming appearance to museum visitors
  • Ability to follow verbal directions
  • Commitment to the mission, values, and programs of the Vicksburg Historical Society
  • Must be willing to work Friday, Saturday and Sunday with the hours of 11:00 – 5:30
  • Some other shifts may be required (special events – Harvest Fest, etc.)
  • Ability to work other days or schedules as required
  • High School Diploma or equivalent
  • Valid Michigan Driver’s License

The Vicksburg Historical Society will negotiate competitive wages.